Health and Wellness Front Office Associate - Concierge Medicine
Company: LifeSpan medicine
Location: Santa Monica
Posted on: February 27, 2026
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Job Description:
Job Description This is an amazing opportunity to join our
exclusive facility. We need a like-minded and customer service
oriented individual who is committed to upholding the high
standards we provide for all our clients. This is a full time
position for a Front Office Associate. We're looking for a
professional with a positive attitude. Common sense, initiative and
a willingness to take action are necessary in order to complete the
tasks and duties for our office. You will work with a wide variety
of clientele the ideal candidate will be comfortable multi-tasking,
have good communication skills and contribute a helpful and
positive attitude to our work environment. Strong work ethic and a
high regard for patient confidentiality are a must. You must be
highly accountable, have great follow up, organization and
communication. Front Office Duties Answer and triage phone calls
Confirming prescriptions, records, documents and other items needed
for client care Proofreading documents and reports when needed
Completing paperwork, reports and other items needed for day to day
operations Answering client/team member questions and following up
on requests Reporting, reconciliations and projects based on
operational needs Administrative work as assigned Creation and
maintenance of spreadsheets, forms and checklist for personal use
Document management Special projects: short term and on going Other
duties as assigned Ensure client has the best experience possible
from beginning to end, great follow up from their visits and get
everything they need Qualifications Bachelor’s degree preferred,
but will consider Associates or other schooling equivalent
experience. Minimum of 2 years administrative office experience
Minimum of 2 years customer service experience Medical experience
not required but preferred Professionalism and maturity in speech
and demeanor is required Highly organized with a dedication to
follow through and an ability to proactively anticipate needs
Demonstrated written and oral communication skills, and excellent
interpersonal skills Excellent computer and typing skills Must be a
team player and also capable of working independently Ability to
thrive in a fast-paced, detail-oriented, high expectation
environment Available to work as needed based on our clients
schedule Must be reliable and punctual, responsive and productive
Must work accurately but quickly Strict confidentiality and
discretion
Keywords: LifeSpan medicine, Arcadia , Health and Wellness Front Office Associate - Concierge Medicine, Administration, Clerical , Santa Monica, California
